Outlook 2. 01. 0 Advanced Search [Query Builder]In Outlook 2. Query Builder is a hidden feature available in Outlook that defines more complex and confine criteria to perform advance search. It has a intuitive interface which let users find the content by applying different conditions. This post elaborates how to integrate Query Builder and the core use of it. Note: Integration of Query Builder requires modifying the registry, before you start off with it, make sure that you understand how to restore the registry and backup the concerned registry files to prevent occurring of any erratic response. ![]() ![]() ![]() How this guide works. In the “Folder locations” section, you’ll find an overview of the folders Outlook uses to store files in or read files from. There are two types of rules in Outlook—server-based and client-only. Server-based rules When you're using a Microsoft Exchange Server account, some rules are. First you need to close Outlook 2. From taskbar click Windows Start Orb button, type regedit and hit Enter. You will see Registry Editor dialog, start looking for: HKEY_CURRENT_USER\Software\Microsoft\Office\1. Outlook. Right- click the Outlook Folder, and from New menu click Key, this will add a new key to the outlook folder. Now Change the name of newly added key to Query. Builder. Close the Registry Editor dialog. Now launch Outlook 2. Go to File menu, click Options, and in left pane click Customize Ribbon, In right pane select All Commands from Choose commands from drop- down options and look for Advance Find command. Now from left pane, select Home and hit New Group, new group will be added to Home tab, change its name to Advance Search, and then click Add > > button to add Advance Find command to newly created group. Active Directory Rights Management Services (AD RMS, known as Rights Management Services or RMS before Windows Server 2008) is a server software for information.Click OK to close Outlook Options dialog. Now Switch to Home tab, you will see the newly added command button, click Advance Find to open the Advance search options. You will reach Advance Field dialog, now if you are already acquaint with this feature, then you will notice that one new tab with the name of Query Builder is added in to Advance Find dialog. Switch to Query Builder tab to find anything you want, by applying orthodox query rules. There are loads of options under Define Field Criteria for searching. For Instance, we need to find all the mails from either You. Tube or Microsoft, for this we need to build a query. First Click Field drop- down button under Define More Criteria. Upon click, you will see hundreds of search criteria options, from All Mails Fields menu, click From. Under Define More Criteria, select a condition, and from Value enter Text that you want to find, then click Add to List. Once added, repeat the procedure to add another string that you want to search and click Add to List. In our case we want to find all the mails received either from Microsoft or You. Tube. So we will add Microsoft and You. Tube as search strings. From Logical Group drop- down button select desired option (AND, OR ). We will select OR from the options. From the right side of the window, click Find Now button to start searching the string with applied condition. In the bottom pane, it yields desired search results with applied conditions. Extra Note: We need to add the registry key since it will add the Query Builder tab inside the Advanced Find dialog. By default, Query Builder tab is not present inside Advanced Find. You may also interested in how to send large files in Outlook 2. SUBSCRIBE TO OURNEWSLETTER. How can I limit the number of IMAP emails Outlook 2. Here is avery good explanation I found on microsoft office help: Click File > Account Settings > Account Settings. Select an Exchange account, and then click Change. Under Offline Settings, move the slider to the desired amount of time, such as All, 1. For example, if you move the slider to 3 months, only mail from the past three months will be synchronized to your Offline Outlook Data (. Exchange server. Items older than 3 months reside only in your mailbox on the server. You can change this setting at any time. Change how much mail to keep offline (answers your "Only sync the past .. Download headers only. On the Tools menu, point to Send/Receive, point to Send/Receive. Settings, and then click Define Send/Receive Groups. Keyboard shortcut To open the Send/Receive Groups dialog box, press. CTRL+ALT+S. Select the Send/Receive group that you want to modify, and then. Edit. For any folder that you select to include in a send/receive, under. Folder Options, select Download headers only. Repeat the previous step for each folder that is included in the. Download items and attachments smaller than a specified size. On the Tools menu, point to Send/Receive, point to Send/Receive. Settings, and then click Define Send/Receive Groups. Keyboard shortcut To open the Send/Receive Groups dialog box, press. CTRL+ALT+S. Select the Send/Receive group that you want to modify, and then. Edit. For any folder that you select to include in a send/receive, under. Folder Options, select Download complete item including attachments. Download only headers for items larger than n KB. Enter the maximum size of items that you want to download. You can. specify a size from 1 KB to 9. KB. If an item is larger than the. Repeat the previous step for each folder that is included in a. Create a Microsoft Exchange account synchronization filter. This feature requires you to use a Microsoft Exchange Server 2. Exchange Server 2. Exchange Server 2. Most home and personal accounts do not use Microsoft Exchange. For more information about Microsoft Exchange accounts and how to determine which version of Exchange your account connects to, see the links in the See Also section. Synchronization filters allow you to choose which items are downloaded or kept in your Offline Folder file (. The . ost file is used when you work offline or use Cached Exchange Mode. In the Navigation Pane, right- click the folder whose contents you. Exchange, and then click. Properties. Click the Synchronization tab, and then, under Filtered. Filter. Do one of the following. To filter by using additional criteria such as a category or. More Choices tab, and then select the. To filter by using additional or custom fields, click the Advanced. The next time the folder is synchronized, any new or modified items in the . Reduce mail download sizes (gives you much more options).
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